Your AI Co-Coordinator: Everything the 24Trots Agent Can Do Right Now

From querying upcoming sessions to updating a horse's care log by voice, here's a complete look at every capability built into the 24Trots AI agent as of July 1st 2026.

The 24Trots AI agent — accessible any time via the sparkle button in the bottom corner of the app — has grown into a genuine operational tool for coordinators, instructors, and program directors. It's not a chatbot that hands you links. It reads your live data, makes changes on your behalf, listens to your voice, and tells you when it can't help so you know where the gaps are. Here's everything it can do right now, organized the way you'll actually use it. 🔍 Asking Questions About Your Program The most common use is simple: you want to know something fast without clicking through the app. You: What sessions do we have coming up this week?

Agent: Here are your next 5 scheduled sessions: • Tuesday Therapeutic Lesson — Tue Jul 2, 9:00 AM · Arena A

• Wednesday Barn Shift — Wed Jul 3, 7:30 AM · Main Barn

• Thursday Advanced Riders — Thu Jul 4, 10:00 AM · Arena B (+ 2 more)

You can filter by status — scheduled, completed, or cancelled — and set a date range. Ask for upcoming sessions specifically and it prioritizes what's next from right now. Every result is clickable inline so you can jump straight to the session detail. People queries work the same way. Ask for all volunteers, all participants, all staff, or all guardians, and it returns a clean list you can read without leaving the chat. You: Who are all our active staff members?

Agent: I found 6 staff members. Here they are: • Jordan Mills · Staff

• Keisha Drummond · Staff

• Tom Hargreaves · Staff (+ 3 more)

For a deeper look at a single person, just use their name. The agent does a case-insensitive partial match — "keisha" finds "Keisha Drummond" — and pulls their full profile: contact info, skill level, availability grid, emergency contacts, medical notes, and assigned role tags. 📅 Managing Sessions The agent has full create, edit, and delete access to individual sessions. You: Create a session called "Summer Trail Ride" this Saturday at 2pm, runs until 4pm, at the north pasture.

It will confirm the details and create it immediately. You can also update any field on an existing session — title, location, notes, start or end time, volunteer quota, or status. For recurring series, there's a targeted bulk-update tool. If your Thursday morning series is moving locations for the rest of the summer, one message handles it: You: Change the location for all future Thursday morning lessons to Arena C starting July 10th.

Agent: I'll update all Thursday morning sessions in that series scheduled on or after July 10th to Arena C. That's 14 sessions. Shall I go ahead?

The agent scopes changes to sessions from your specified date forward, leaving historical records untouched. Deletes require explicit confirmation — the agent states exactly what it's about to remove and waits for a yes before doing anything permanent. 🔄 Managing the Series Roster Beyond session-level edits, the agent can read and modify the template roster for a recurring series — the permanent list of who's assigned to every session in that series. You can ask it to: • Add a participant to a series, with their horse and any tack details (saddle, bridle, girth size, stirrup length, discipline). Changes propagate automatically to all future scheduled sessions in the series.

• Update a participant's horse or equipment on the series roster.

• Remove a participant from the series roster.

• Add or remove a staff member from the series, optionally with a role tag.

• Add or remove a volunteer from the series.

You: Add Jamie to the Wednesday series on Blaze. She rides western, medium girth.

Agent: I'll add Jamie Thornton to the Wednesday series paired with Blaze, discipline Western, girth size Medium. This will carry forward to all future scheduled sessions. Confirm?

Every roster change requires your confirmation before it's applied. The agent always names the person, the horse, and the series so you know exactly what you're approving. 🐴 Horse Profiles and Care Logs Horse management is one of the richer areas. The agent can create a new horse profile from scratch — name, breed, color, height, weight, rider weight limit, days off, workload notes, handling notes, health history, medication, vet dates (last deworming, teeth float, vaccination, farrier visit, sheath clean), and default tack by discipline. Updating an existing horse is just as straightforward: You: Blaze's last farrier visit was June 28th.

Agent: Got it — I'll update Blaze's last farrier visit to June 28, 2026. Confirm?

The care log goes even further. For any horse you can: • Query past care log entries filtered by type (vet visit, vaccination, medication, farrier, or other) and date range

• Add a new entry with date, type, and notes

• Edit an existing entry

• Delete an entry (with confirmation)

You: Log a vet visit for Copper yesterday. Notes: mild lameness in left front, rest recommended for two weeks.

Agent: I'll log a vet visit for Copper on June 30, 2026 with the note: "mild lameness in left front, rest recommended for two weeks." Confirm?

👤 People Records and Role Tags Beyond simple lookups, the agent can update person records — contact info, emergency contacts, addresses, skill level, preferred name, start date, birth date, photo consent, and email blast opt-out status. For participants specifically, it can also set clinical fields: primary and secondary diagnosis, rider weight, participant goals, and medical safety notes. Availability blocks for volunteers and staff are fully editable too — tell it "Jordan is available Monday through Friday 8am to noon" and it constructs the correct hourly grid automatically. Role tags get their own dedicated tool. Tags are the color-coded labels your org defines in Settings (Instructor, Side-Walker, Lead Line, Barn Help, etc.). You can tell the agent to assign any combination of tags to a person, and it replaces their current set with exactly what you specify. It always confirms the change — showing both the tags being added and any being removed — before applying it. You: Give Keisha the Instructor and Lead Evaluator tags.

Agent: I'll assign Instructor and Lead Evaluator to Keisha Drummond, removing her current Volunteer Coordinator tag. Confirm?

📚 How-To Search and the Academy Before answering a procedural question about the app, the agent searches the 24Trots knowledge base first. That means when you ask how to do something — create a session, mark attendance, set up a recurring series, configure tack defaults — you get an answer grounded in actual documentation rather than a guess. You: How do I set a default horse for a participant?

The agent queries the how-to library, finds the relevant article, and summarizes the steps for you in the chat. You can also browse the Academy (the /posts section of the app) directly through the agent. It can list all categories and tags, search posts by keyword, and fetch the full text of any published article by title or slug. This makes it easy to pull up a release note or guide without leaving what you're doing. 🎙️ Voice Input You don't have to type. Tap the microphone icon, say what you need, and tap again to stop. Your audio is transcribed using Whisper and dropped into the text field — ready to review and send. It works for simple lookups and longer, more complex requests alike. The transcript lands in the input box so you can edit before sending if anything got garbled. 💬 Feedback and Capability Gaps The agent is wired to the admin feedback inbox. You can send feature requests or bug notes directly from the chat at any time: You: I wish I could search sessions by horse name.

Agent: That's not something I can do right now, but I can log it as a feature request so the team sees it. Want me to submit it?

If you say yes, it formats and submits the request automatically. The agent also does this on its own initiative — when you ask for something it genuinely can't do, it offers to log the gap so the team knows what's missing. 💡 A Few Good Things to Know Conversation history is saved. Your chat persists between sessions in your browser, so you can pick up where you left off. Use the reset button (↺) to start fresh any time. Every destructive action requires confirmation. Deletes and overwrites always show you exactly what will change before anything happens. The agent won't act on an ambiguous instruction. The agent knows your org. It sees your real sessions, real people, real horses, and real series — not demo data. When it tells you Blaze is on four sessions this week, that's live. It runs on GPT-5.5. Responses are streamed in real time so you see results as they arrive rather than waiting for the full reply. More capabilities are on the way. If there's something specific you'd like the agent to be able to do, ask it to submit feedback — it'll make sure the right people see it.